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Tax Form labels had recipient’s social security numbers
Sunday, December 31st, 2006

On Friday, Minnesota announced that it had sent tax forms to residents that file paper tax treturns themselves.  The tax forms came with a bonus - at least for identity thieves.  Social security numbers of the recipients were on the mailing labels.  Here is the story.

A computer error was blamed.  Let’s be realistic.  It wasn’t a computer error.  Some person somewhere made a mistake.  Some other people somewhere else forgot to run quality assurance/quality control on the end product.  Or, in the interest of time, some other people saw the error and didn’t hit the panic button until it was too late.

Of course, Minnesota is going to take appropriate steps to make sure this issue never arises again.  Or so they say.  How many times do issues like this have to arise before governments get with the program and implement practical safeguards, rather than creating paper tigers and CYA solutions? 

If a company had done this rather than state government, how would Minnesota be reacting?  It seems to me that the situation should be taken just as seriously here.

Posted in Business Acumen, Planning Tips, Solving Problems | No Comments »



Communicating to increase learning
Saturday, December 30th, 2006

One of the challenges that came up when I started teaching vocational business was how to help diverse students understand and apply the materials from the text in their own businesses.

As a starting point, I considered communication.  From there, the question became how communication barriers could be reduced or eliminated in diverse classes.  The third aspect of the question was to think about how this approach might be used in other business activities. 

Communication

People learn to communicate with the individuals with whom they associate, whether in business or in life.  That is certainly common sense. 

When people move outside of the circles with whom they normally associate, they have to change their communication style.

If there is no incentive for people to change their communication style, why would they do so? 

The effectiveness of communication is determined by whether one understands what the other person is saying. 

Application

In the context of teaching diverse students, the issue was not necessarily as much with the text, as it was in finding examples that students could understand.  Finding appropriate examples is important because they increase understanding.

Selecting simple examples was very helpful.  Examples that worked as a starting point were restaurants, grocery stores, schools, day cares, and doctor’s offices.

Every student had experience with businesses like these so we were able to talk about the business without having to delve down into the nature of the business.   

Implication

If one identifies areas that the target audience can relate to it can facilitate communication. 

A simple approach is to think about the target audience.  What will members of the target audience care about?  What do they do on a routine basis?  From there, identify an situation to which the audience can relate.  Build the content around that situation.

Posted in Business Tips, Planning Tips, Training | No Comments »



Setting limits
Friday, December 29th, 2006

Earlier today, Jill told me that she was not a very good business person.  Jill said that she keeps encountering scope creep, charges too little, gives discounts to customers that are unable to afford her services, and begins work without requiring a deposit.   

Jill’s situation seems to be quite common.  Setting limits is a challenge for Jill and a lot of other small businesses.  What can be done about it?

How might Jill position herself so that she doesn’t face this issue as often? 

If eliminating the issue is an unrealistic goal, how can Jill be prepared for this situation?

Posted in Negotiations, Solving Problems | No Comments »



Thoughts from an IT Professional
Wednesday, December 27th, 2006

Paul Shafer, an IT Professional, former client, and friend shared his thoughts about IT in the words and poem that follow.  Paul has graciously given me permission to reprint this item. 

I appreciate your thoughts on Paul’s article, outsourcing, and your experiences in this regard.

 

NO LEG LEFT TO STAND ON

In the 1960’s, The Corporation told us to get college degrees. So we did. Then, in the 1970’s, when credentials inflated and the job market crumbled, The Corporation told us to get graduate degrees. So we did. Then, in the 1980’s, as it prepared to decimate post-war bureaucracies by replacing legions of middle managers with systems, The Corporation told us to learn technology. So we did. Now, with Information Technology (IT) outsourcing having ramped up, the remaining leg of our young people trying to launch their careers has been lost.

The long-term damage that outsourcing does in shredding our socioeconomic fabric, for the sake of short-term profit, is incalculable and surreal. The poem below tells the story of a reality I recently lived, perhaps more succinctly than text would.

CASEY ON THE MAT
(with apologies to Ernest Lawrence Thayer’s “Casey at the Bat”)

The hunky wasn’t dory for America’s IT that day;
The “cost bloat” had to go, and there was no time left to play.
So when slashing trash removal, travel and training proved too lame,
A cold sneer carved the faces of the bosses of the game.

Many staff had already gone one way or another. The rest
Prayed for the day when with leadership their IT workplace would be blessed.
They hankered for a honcho who would prove a savvy cat,
So their muscle would be utilized while cutting only fat.

But politics being what they were, it was the Chairman’s call.
And when Casey took the IT helm, the earth shook not at all.
Upon our collective IT face a sullen grimace sat,
For new vision would hardly now advance upon the bat.

Outsourcing ramped up overnight, at a pace that cowed us all;
A deeply piercing stillness took possession of our halls.
And when the dust had settled, and we all saw what went down,
One tenth of our extended family we would never again see ‘round.

Then from countless anxious throats there came a distressed yell;
“I can’t get my reports.” “Our system has gone to hell.”
The tear in our social fabric had so grieviously advanced,
That lifelong friends and comrades found their whole world had collapsed.

Low tone and easy manner, showed Casey as he took his place,
“The few went to save the many”, he explained with smiling face.
And when responding to the doubts, he ordered, “Fire two!”,
We all saw our own brutal future coming into view.

Wall Street’s ears were on him as he crowed about the deed,
Their tongues applauded, as instant cost cuts made a pleasing read.
Then while IT’s shock and awe caused a prolonged productivity dip,
“We must be cost-effective” was heard coming from Casey’s lips.

Reports of related developments, now streamed in the door;
Innovation, trust, morale, lay bleeding on the floor.
And when a few courageous souls proposed a gentler way,
“My way or the highway” was all that Casey had to say.

From the top ranks, who mostly held the shares, strong sentiment did swell,
And of the Company’s future, their message did foretell.
“Kill it! Kill the cost bloat!” they insisted one and all;
And in this fateful mandate shone the writing on the wall.

Above the din our Casey, fired three, then four, then five,
Despite the rising tumult, which he merely dismissed as jive.
When signals started coming in of damages being accrued,
Casey just ignored them, in his feat of derring-do.

“God!” cried the dwindling workforce, as they endured life on the run;
Order became chaos, no work was getting done.
Stress, fear and mistrust had all but shut down the whole place,
While all the honchos fought a daily battle to save face.

Word got out, as it always will, that signs of life had gone;
Customers and the better talent opted to move on.
Wall Street’s earlier accolade eroded in dismay,
As vultures’ rotten stench became the order of the day.

Oh, somewhere in the working world, young talent’s star shines bright;
Somewhere people matter, and everyone has rights.
And somewhere the best among us, enjoy an upward route;
But that’s not the story here, folks – front man Casey was sourced out.

Posted in Business Trends, Sourcing | No Comments »



Accountability is an important gift
Sunday, December 24th, 2006

The week after finals, students contact instructors because the students did not receive the grades that they wanted.  This pattern is repeated across academia.

Sometimes, students try to “give” their extra points to friends so that the friends receive better grades.  At other times, students complain that bonus points should have been offered on projects.  Students may even argue that they should pass, despite missing 6 or 7 weeks of class, rather than two weeks worth of meetings.  Even though these are college classes, I hear of parents coming to see the department head because Sue or little Johnny earned a grade that was lower than what someone (the parent?) wanted.

Do students or parents have the right to receive or for the student to receive a passing grade in a class?   

It seems to me that, as an instructor, I should be accountable for giving students an opportunity to learn.  The student should be accountable for what he or she did with the opportunity. 

When students are given the grades they want, rather than the ones they earn, does this help students learn the subject?  Manage their time?  Deal with adversity and challenges? 

It seems to me that the answer is, “no.”  If students are given the grades they want, instead of those that they earn, they learn to complain, rather than to do the work.  Is that going to help us in the long (or short) term?

Posted in Achieving Goals, Tips for Students | No Comments »



Visions are achieved one step at a time…
Wednesday, December 20th, 2006

In the last couple days, I’ve been networking with some people and they have expressed some issues that they find overwhelming.  One was in the context of paying off student loans and the other wants to become a consultant.  Both of these ideas are great visions.

Whenever someone talks about a vision though, I always wonder if the person has a plan from getting from the current state to the vision.  I can relate to both of the people involved, by the way.  At one point in my life, I was each of them.  Here are the steps that I took.  Maybe they will help others think about how to achieve the successes that others are seeking…

When I was eight years old, I decided that I wanted to help business people as a consultant.  Here are the steps that I took over the last 30+ years to do so…

  1. Obtain a formal education
  2. Gain practical experience
  3. Develop alternate sources of revenue
  4. Build relationships with people where synergies exist
  5. Align our interests
  6. Work together to create opportunities
  7. Evaluate results
  8. Identify opportunities for improvement
  9. Make the improvements

This plan involved a lot of formal education.  When I graduated from law school, I had $27,000 in loans that I needed to repay.  Sounds like a lot of money, but by today’s figures, it was chump change.  A television report the other day was talking about $50,000 and a friend of mine has a loan for $100,000. 

Here are the steps that I took to do so:

  1. Write down who I owed money, how much, payments due, and interest rate on a single sheet of paper
  2. Focus on the debt that had the highest interest rate and the smallest debt first
  3. Develop a repayment schedule
  4. Talk with creditors
  5. Avoid new debt

It seems to me that most goals can be achieved by similar processes.  The process really boils down to:

  1. Defining the vision
  2. Setting goals
  3. Developing a plan
  4. Executing the plan
  5. Evaluating results
  6. Identifying opportunities for improvement
  7. Implementing the improvements

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Posted in About Coleen Davis, Planning Tips, Solving Problems | No Comments »



Consequences for Decisions
Wednesday, December 20th, 2006

This week, a lot of media attention has been paid to three climbers who went up Mt. Hood and have been missing for several days.  Extensive and expensive rescue efforts have been occurring.  On Sunday, the body of one of the climbers was found.  It appears that the other two may have fallen off a 2500′ cliff while they were going for help. 

One of the news reports said that 130 people have died on Mt. Hood in climbing accidents.  Mountain climbing is dangerous.  People die.  That is one consequence of making bad decisions when people are mountain climbing.  The people who engage in the behavior pay that price.  I wonder though who pays the other part of the price.

When people choose to go mountain climbing or engage in other dangerous sports and are hurt, are we as taxpayers paying part of the price as well? 

Who is paying the price for the search efforts?  Is that a good investment, in the opinion of the people who are paying that price? 

I hear on the news and from relatives and friends about the budget cuts in Oregon and how that is impacting the quality of education.  Think about the tremendous search efforts and significant cost in terms of searchers, fuel, and equipment.  To the extent that taxpayers are funding the search effort, might they prefer to have those resources reallocated to education, or to 101 other things that they might want to see done with their tax dollars? 

Could the Oregon National Guard members who are engaged in the search effort be tutoring school children, or spending the time with their families instead?  Would these activities be of more value to them, and to the taxpayers? 

So what does this mean for us as business people? 

Posted in Achieving Goals, Business Acumen | No Comments »